Payment, Recharge or Cancellation of Parking Permit

Payment, Recharge or Cancellation of Parking Permit

September 16, 2013

Faculty and staff members have several payment options for parking fees including automatic payroll deduction. Payment options are arranged through departmental Commute Coordinators using one of the following methods:

Note: Employees on pay status are not eligible to receive parking permits or daily parking that is charged to University funds. By paying for an employee's parking, the department would, in essence, be providing the individual with additional compensation. Receiving this "compensation" without reporting to the Internal Revenue Service violates Federal and State tax laws.

Cancellation 

University employees must cancel their parking upon termination of employment with the University. The permit [decal(s) and access card] must be returned to UCLA Transportation. A prorated refund will be issued per the published permit fee and refund schedule if the permit is returned upon cancellation. Failure to cancel a parking permit gives Commute Coordinators the authority to request that the permit be canceled. No refund will be issued for permits that have not been properly returned to UCLA Transportation. Once employment has been terminated, permits are no longer valid for parking. This is true even if the parking has been paid for. If a permit is found in use once it has been canceled, the user will be subject to citations, fines, and other disciplinary action.

If you are cancelling your parking permit but will remain employed at the University, you must fill out a Payroll Deduction Cancellation Form and turn it in with your parking decal and access card.

If you wish to receive a receipt for your parking permit cancellation, you may come to the Transportation lobby to drop off the permit decal, access card, and Payroll Deduction Cancellation Form. Otherwise, you may return all items by mail (555 Westwood Plaza, Suite 100, ATTN: Parking Programs) or via dropbox (in the breezeway between Parking Structure 8 and Strathmore).

Medical Leave

Employees on medical leave may request to continue their parking privileges until their return to the University. These situations are evaluated on a case-by-case basis. If approved, all appropriate parking fees must be paid to maintain parking privileges. Please call Parking Payroll Deduction at (310) 825-3889 for more information.

Refunds

Parking permit fees are prorated from the date of issuance of the permit and are refundable (excluding any processing fees and short term parking fees). Prorated refunds are calculated from the date of receipt of the decal(s) and access card(s). There are no refunds on monthly permits.

Transaction Fees for Special Handling

In addition to parking permit fees, a transaction charge is required for special handling. This includes but is not limited to:

  • Failure to return decal or access card at the time of cancellation or transfer of permit
  • Replacement of a lost or stolen decal, access card, or RideCard
  • Permits requested from a UCLA department and processed by Parking Services that were not utilized

A complete permit/service fee schedule is available for review or reference from departmental Commute Coordinators or by calling Parking Services at (310) 206-3884.

UCLA Transportation
Email: pcoordinator@ts.ucla.edu | Phone: (310) 206-3884

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